Policy Information

Consent Based Processing of Personal Data

The Kenya Society of Haematology and Oncology (KESHO) collects and processes personal data that can identify you. Your information is stored securely within our WordPress membership system and related service platforms.

Types of Personal Data Collected

We may collect the following personal data when you register as a member, sign up for newsletters, attend CME sessions, or engage with our services:

  • Name
  • Email address
  • Phone number
  • Professional details (e.g., specialty, institution, credentials)
  • Place of residence or country
  • Payment confirmation details (for membership)

Some of this information may be transferred to secure third-party systems such as our newsletter service, event registration platforms, or CME accreditation systems.

Purpose of Processing Personal Data

Your personal data is processed for purposes such as:

  • Membership registration and management
  • Sending newsletters and updates
  • CME registration, accreditation, and attendance tracking
  • Event communication and logistics
  • Processing membership payments
  • Providing services, you have requested

Processing is based on your consent and/or legitimate interest required for KESHO’s operations as a professional society.

Access and Confidentiality

Only authorized KESHO Secretariat personnel and approved service providers may process your personal data. All processors are bound by confidentiality obligations.

Withdrawal of Consent

You may withdraw your consent at any time by contacting:

secretariat@kesho-kenya.org

Once consent is withdrawn, we will stop processing your personal data for the related purpose.

No External Data Enrichment

The information you provide is not supplemented from external sources without your consent.

Data Retention

Your personal data is stored only for as long as necessary to fulfill the purpose for which it was collected, such as maintaining active membership or sending newsletters.

Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate or incomplete data
  • Request deletion of your data (“right to be forgotten”)
  • Restrict processing
  • Request data portability

Requests may be submitted in writing or via email to the Secretariat.

Response to Requests

Responses will be sent to the email address or postal address you have provided. KESHO handles all data subject requests in line with the Kenya Data Protection Act.